Organizations create 70% of the content in un-structured format. These could be in the form of paper documents, images, electronic documents, web sites, emails to name a few. However over a period of time, the content has grown by leaps and bounds. Managing, organizing, retrieving, retaining and storing this content are posing challenges to its consumers.

Datamatics addresses these challenges by analyzing, converting, categorizing content and building a centralized content repository. This can be enabled by providing a framework of solutions that addresses the user community at all levels. We help organizations build up content repositories by consolidating the un-structured content in a way that adds value to the information and puts the content in context.

An organization is a collection of processes. These processes are the natural business activities you perform that produce value, serve customers and generate income. Managing these processes is the key to the success of your organization.

Unfortunately, most organizations are not set up to manage processes. Instead they manage tasks.

As a result, people tend to focus on “local” concerns instead of the “global” needs of process customers. Sub-processes evolve within departments without consideration of other functional areas. Layers of communication and management are created to ensure desired outcomes, thereby adding to costs and lengthening cycle and customer response times.

Datamatics has strategic alliances with vendors in the space of Document Management & Workflow namely:

Filenet : http://www.filenet.com for Enterprise Content Management, Document Management & Business Process Management.

Hummingbird : http://www.hummingbird.com for Document Management, Content Management, Workflow and Enterprise Portals.

Handysoft : http://www.handysoft.com for Business Process Management.

As a strategic partner Datamatics offers services, which cover the complete life cycle viz. Content Management Strategy Development, Workflow Design, Installation, Application Development, Implementation, Training, Consulting. Datamatics also provides solutions in other areas such as: Data/ Image Capture, Document Compliance, Document Categorization, Taxonomy generation.

Our Document Management & Workflow service offerings are grouped into the following categories

	Scanning & Indexing Services		Document life cycle analysis and management
	DM Planning and Implementation		Bulk document Importing services
	BPM Services offered by Datamatics

1. Scanning & Indexing Services
Document storage and retrieval requires the scanning and indexing of your information, which involves special equipment and software. This process can be labor intensive and costly. Datamatics can capture your paper based documents efficiently and cost-effectively using leading technology. We can help set up and manage large back file conversions or ongoing processing requirements. Some of the services include Document Preparation Document Scanning Indexing PDF Document Conversion Facilities Datamatics has the infrastructure to offer Onsite as well as Offsite scanning through its global delivery model. Typically document scanning is followed by indexing which can be done at Datamatics offsite facilities.
2.Document life cycle analysis and management
Collaboration The document creation is either a collaborative or an individual effort. More often if it is a project document, department centric document then the content is generated as a team effort. Draft The document is never final the first time. The first version of the document is generally a draft the may require revisions as the content within is fine tuned Revisions A document can undergo multiple revisions which result in multiple versions of the same document. Final Draft The last but one revision is considered as the final draft Review & Approval Typically a Reviewer and Approver in an organization review the final draft suggest changes if required and approve the document. A document once approved would have a final “Approved version” which is the last and the latest. Publish An approved document is normally ready to be published to the corporate information repository in a pre-defined format and type. Archive Documents need space for storage and future access. Each document has its life span as per business policy. Non-Active documents can be either destroyed permanently or can be moved to a secondary storage also known as an archive. Datamatics provides various types of services that include consulting and analysis of different types of documents, setting the document’s life cycle strategies, thus helping organizations make the best use of their content that resides in documents at the same time manage the document physical & electronic movement and storage.
3. DM Planning and Implementation
Over time, almost every company needs document management. Document management can help, but a poorly planned document system can be worse than none at all. A large amount of money can be invested in a sophisticated, complex system that turns out to be too difficult to easily incorporate into your workplace routines and doesn’t add much, if any, value. With a few tips, and a little bit of planning, this kind of disaster can be avoided. The key to picking the right document management tool for your office: Managing documents well is about people, not just documents. Datamatics with its long presence in this space has an experienced team that helps not just implement dm systems but also guide organizations plan for not just a technological change but a culture change.
4. Bulk document Importing services
Organizations have documents either created in the paper or the electronic form. However whenever organizations get into implementation of the DM system, there is always a back log / history of documents that needs to be imported either manually via the application or using some bulk import utility. Datamatics offers you solutions that ease the process of documents import. Some of the key features are: Import metadata from various file formats (like tab separated, CSV). Extensive logging. Auto Indexing. Release scripts to document management systems. Execution in Manual & Auto mode.
5. BPM Services offered by Datamatics
1. Business Process Modeling Modeling using workflow definition tools. Process simulations. Reporting Performance Analysis. Designing of intuitive workflow processes. Datamatics helps you model your business processes into a workflow using workflow definition tools. This not only helps simulate an entire workflow it also helps to get a bird’s eye view of how the entire business process will work. This helps in elimination of redundant activities and identifying critical ones. Modeling combined with system reports helps you analyze performance gaps in the system. The best of the breed workflow solutions help you define your business processes with the help of intuitive user-friendly workflow processes.
2. Business Process Redesign & Re-Engineering Datamatics believes that Business Process Redesign and Re-engineering is the major thrust area in today’s Business, While Business is getting competitive day by day, Company who will optimize their business processes leveraging on technology will come out as winner. Our Team of Business Consultants specialized in various Industries and having vast Process implementation experience analyses and propose best practices for your company.
3. Business-Process and Workflow Simulation Enterprises around the world are developing new business processes and modifying existing ones. Managers need to know whether a new or modified business process will perform as expected, what human and non-human resources are required to improve the performance, what the cost and time factors will be, where bottlenecks may develop etc. That's where business-process simulation comes in. Simulation as defined here means, "Running" a graphical model of a business process to view its behavior. Simulation can be used to generate performance statistics on a business process and variations of it to arrive at the best possible alternative. Datamatics uses Simulation as a vital tool in both the development and implementation of the solution: For each of the vertical industries to which the solution is applied, we develop a "best practices model." Simulation is used to test the resulting model with the goal of minimizing the time and resources needed to process business transactions. Datamatics experts build and simulate the customer's business process model. This allows for the comparison of the customer model and the best practices model with the goal of developing the most effective solution for the customer. Finally, simulation is carried out in the Customer’s environment to test and debug the solution using actual work items and processing devices.
4. Business Process Integration Business Process Integration is a software solution that allows businesses to integrate internal applications, securely connect with business partners over the Internet, and automate business processes. To build and maintain business value, an organization must respond to today’s business imperatives: Reduce process cycle times Make better decisions faster Leverage dynamic business relationships Quickly respond to customer demands Effectively respond to competitive threats

For more information, contact cpsales@datamaticstech.com.